This tutorial is about how to find a project using the CalCERTS Compliance Lookup Registry available to building department officials.
If you've found your project already, but you don't know what to do with the Project Status Report, click here.
You need a CalCERTS account in order to login. If you have an account already but you've forgotten your login details, click here. If you need to create an account, click here.
Locating the Project
- Login to www.calcerts.com.
- Building department users see the below screen upon logging in.
- Click the next to the search method you'd like to use. After choosing a search type, click SEARCH when ready.
- Street Address
Is the most frequently used search query and probably the least reliable. The search engine will look for exactly what you input, so it's best to search using as few words as possible. It's much easier to get too many search results and then pare it down to a few than to search the exact address and possibly get nothing.
To that end, do not include the street suffix, ex. St, Ave, Dr. Search with just the street number or just the street name is the best way to go. Ensure you're spelling the address correctly, then consider any possible ways the client could have misspelled it.
Note: Plans cannot be found by address, only projects. Plans have no address field to input. Plans are a project type that only includes the CF-1R Title-24 data.
- CEC Registration numbers
Are the most reliable way to find a project. Every project and plan has a unique CEC registration number. Searching the number will always pull up the correct project!
Everything before the second dash in a CEC registration number is what matters, so all those zeroes aren't needed. Just search the first two series of numbers and include the letter at the end.
Note: The capital letter at the end of the registration number corresponds to the number of times the calculation file has been uploaded. A plan ending in C, for instance, has had one original upload (A) and two later replacements (B, then C).
- CalCERTS Certificate #
Searches the registry for a certificate number. Certificate number is NOT the same as the project ID. This search engine is depreciated and no longer relevant; its function was replaced by the registration number.
- HERS Rater (Name)
Searches for a specific rater's name. If the rater has signed something on the project, they will appear in this search query.
- HERS Rater (CalCERTS ID #)
Searches for a specific rater's ID number. If the rater has signed something on the project, they will appear in these search queries. You need to include the CC at the beginning of the ID.
- Building Department Permit #
Searches for the permit number which was originally added to the project. In order to locate the project based on the permit number, you must enter it exactly as it was originally inputted on the CF1R.
* Note. Sometimes users do not include dashes, spaces, or other special characters. Try removing special symbols if exact permit number searches don't work.
Note: plans do not have permit numbers; this search engine will only find projects.
- All Projects by Year (Year the CF3R was recorded)
This search results in all projects registered within the CalCERTS registry for that specific year.
- Click in the circle next to All Projects by Year and on the following page, select the year standard that the project falls under. Click Search.
- The results will list all projects that had a CF3R recorded in that year regardless of what year standards the project fell under.
- From this page, you can also start a new search or modify your search criteria.
*Note, you can sort the data table by clicking on the column headers.